Article I - Name and Purpose
Section I - Name
This chapter shall be called Western New York Bassmasters
Section II - Purpose
stimulate public awareness of bass fishing as a major sport. To offer public officials engaged in conservation work our constructive
support. To promote full adherence to all conservation codes, to demand adequate water standards and enforcement of conservation
laws. To improve our skills as bass anglers through fellowship and friendly exchange of techniques and ideas, and to promote
and encourage youth fishing and a love for this great resource.
Article II - Membership
Section I - Number of Members and Categories of Membership
To become a general member, a person must be 18 years
of age or older shall:
A. Voluntarily express an interest in membership to a club member (contact)
sponsored by a member
C. Complete a membership application and submit it to the Chairman of the Board.
Upon notification of an opening, the prospective member must, prior to the vote:
two meetings or one club function and one meeting
2. Pay first year dues of $50.00. Dues will
be refunded to individuals
E. The 45 general
member limit and/or age requirements will be waived for:
1. Father and sons, in the year of their 16th birthday
or older, of general members.
2. Prior members who left membership in good standing.
3. Those applying for general membership
under the provisions of this part shall meet all other membership requirements.
F. Any new members voted into the
club are probationary. The probationary period will be for one year from the date they are voted into the club. If at the
end of that one year period no problems have been raised by a general member of the club then the probationary member automatically
becomes a full member. If a problem has come up then at the next meeting we will have a silent (majority rules) vote to see
if the probationary member is to become a full member.
Section II - 1. Waiver, and then, 2. Chronological order
All applications will be presented to the membership in the order of:
A. The chairman of the
Board of Directors, the sponsor, and the general member(s) participating in the activity shall make a recommendation to the
voting membership regarding the applicant. Affirmation must be 2/3 of the members present and voting. Method of voting will
be by secret ballot. The results of the election will be conveyed to the prospective member by the president prior to the
B. Prior to the next meeting, the membership will be advised by mail by the secretary, of the name
and address of each new member. The names of any applicants to be voted on at the next meeting will also be communicated.
Section III - Dues
Membership dues for general and senior members shall be $50.00 annually and are payable
by January 31st. Dues paid in February will be $60.00. Dues paid in March will be $75.00. After March 31st
if dues are not paid, the member will be dropped for the membership. Junior members shall be exempt from dues until January
1st of the year following their 18th birthday.
Section IV - Membership
A.) Senior members are former general members who have been nominated and approved by 90% vote of membership (absentee
ballots allowed) and have been with the club for 12 years and have held office for 5 years, and be 50 years of age. The progression
must go from general member to a senior member, then senior retired member. (Minimum 1 year between senior member and senior
1. Senior members are exempt from attendance requirements, but must pay dues and tournament fees.
2. Senior retired members are former senior members that have been nominated, and members must have been with the
club for 12 years and have held office for 5 years, and be 60 years of age. Senior retired members must be retired from full
time work and are exempt from attendance requirements. Senior retired members are exempt from yearly dues (but not exempt
from tournament fees).
3. The officers or directors of the chapter shall announce Section IV honors at the appropriate time.
Article III - Officials, Duties, & Elections
Section I - Officers and their duties:
A. President - Preside over all meetings and supervise
all club functions. Direct official business and appoint and direct committee functions.
B. Vice President - Act
as Program Chairman, assist the president in his duties and preside in the absence of the president.
- Maintain accurate minutes for all meetings, keep attendance records, make club mailings.
D. Treasurer - Maintain
accurate financial records, make transactions and report at each meeting, make a recommendation each year for the amount of
the annual dues.
E. Sergeant of Arms - Responsible for the disposition and inventory of club property, assists the
officers in their duties.
Section II - Directors and their duties
A. Directors - There shall be 4 directors
elected by the membership, one of whom shall be elected as Chairman by the directors themselves. Directors, with the chapter
officers, shall consider chapter policies and activities and advise membership. They shall hear all complaints and make recommendations
as necessary. They shall advise and assist the officers in the performance of their duties. They shall act as a hearing board
for the membership and with the officers discuss details of the chapter business and make recommendations to the membership.
Chairman of the Board of Directors - Is elected by the directors. Acts as membership Chairman and enacts Article II. Calls
meetings of officers and directors as required and presides at such meetings.
Section III - Tournament
tournament committee shall consist of 4 members. Only one (1) member will be elected by the general membership from the nominations.
He will serve as tournament chairman and he shall represent the committee and vote at meetings of officers and directors. He
will choose 3 other members of his choosing from the list of tournament committee nominations. All nominated members must
have fished a minimum of six (6) tournaments the previous season. The tournament committee shall establish the chapters
tournament schedule and awards utilizing the advice of the membership, directors, and officers. Tournament rule changes are
subject to the same process as by-law change (Article IV)
Section IV - Elections
The election of officers,
directors and tournament committee shall be held annually at the November membership meeting. Election shall be by a majority
of the members voting with absentee ballots permitted. Nominations for elected positions shall be first made at the October
meeting and shall remain open until the vote for the particular position is taken. Voting for elected positions shall take
place in the order that they are listed in sections I, II, III of this article.
Section V - Eligibility to vote
and hold office
To be eligible for an elected position, a general member must have completed at least one year of membership
with the chapter. A general or senior member must maintain an active interest in the chapters well being by setting an example
for the rest of the membership. Each general or senior member is entitled to one vote. Absentee votes are permitted. Absentee
votes must be made to the club secretary at least one day prior to the general membership meeting when the vote will be held.
VI - Term of office
The term of office is for one year which shall begin on January 1st of each year.
However, in instances where the elected treasurer is a new individual, the term of the incumbent treasurer shall be extended
to January 31st to facilitate the fiscal year provision of Article VII. No elected position shall be held by the
same individual for more than two consecutive full terms.
Section VII - Vacancies
In the event of an office
becoming vacant with more than three months unexpired, nominations shall be asked for and an election held for that office.
The president may appoint someone to an office with less than three months to serve.
Article IV - By-Law Amendments
The by-laws may be amended in the following fashion:
proposed amendment must be presented to the membership at least one general membership meeting prior to the vote.
The secretary shall advise each member by e-mail/mail/phone of the proposed change prior to the meeting when the amendment
will be voted on.
C. 2/3 vote of the members voting will be required for approval. Each general or senior member
is entitled to one vote. Absentee votes are permitted. Absentee votes must be made to the club secretary at least one day
prior to the general membership meeting when the vote will be held.
Article V - Removal from Membership
A member shall be dropped from the chapter roster for:
A. Failure to pay dues.
B. Failure by a general
member to attend at least three meetings per year.
C. A general, senior of honorary member may be removed from membership
for any action which reflects dishonor or disgrace on the chapter or any of its members. Allegations of such actions shall
be brought to the Board of Directors who shall follow due process in determining if such allegations warrant a removal vote
by the membership. A 2/3 vote of the members voting is necessary for removal. Each general or senior member is entitled to
one vote. Absentee votes are permitted. Absentee votes must be made to the club secretary at least one day prior to the general
membership meeting when the vote will be held.
Article VII - Funds
The treasurer shall handle all the chapters funds and transactions. Chapter funds shall be banked under the name “Western
New York Bassmasters.” The chapters fiscal year is from February 1st thru January 31st. The chairman
of the board of directors shall be responsible for conducting an audit at the end of each fiscal year. In the absentee of
the treasurer, the president may act in his place. The president may authorize routine expenditures of $50.00 or less. The
board of directors and officers may together authorize individual expenditures of $100.00 or less. Any expenditures authorized
by the president or directors and officers shall be individually reported by the treasurer at the next monthly meeting. All
expenditures over $100.00 must be approved by a majority vote of the membership.